What Is An Electronic Filing?

An electronic presentation is a graphic exhibition that uses some multimedia tool such as images, audios, electronic files, etc., which are transmitted through the Internet by an electronic device (mobile, computer, etc.). 

The digital technology that is currently available can help create presentations that are not only informative but are also reusable. Many of the electronic presentations are created with popular software like Power Point, Freelance, Corel Presentations, Astound or Prezi, among others.

electronic presentation in conference

These programs offer a common method of presenting information to a variety of audiences in business, government, education, etc. Its use is becoming common in school classrooms, both for students and teachers.

Electronic presentation software is a powerful tool for creating and displaying electronic presentations that can include a variety of effects such as animation, sound, and clipboard.

Electronic presentations are generally most effective when using a projector and an LCD screen that provides appropriate visibility to the audience.

Characteristics of electronic presentations

Creating an effective electronic presentation generally consists of the same important elements that are part of any presentation: cover, content, slides, images, videos, visual effects, and the act of presentation.

The content is generally a summary of the research that has been conducted independently of the creation of the electronic presentation.

Copyright considerations apply to electronic submissions just as they do to any form of research and literature.

The storyboarding technique of creating a slide diagram next to each other in the presentation ensures better planning and sequencing of the electronic presentation.

Before creating a presentation, you must have a clear understanding of the audience to which it will be presented and the general purpose of the presentation. In this way you can get a better reach of the message you want to convey.

What is it for?

Electronic presentations serve as support for a content or project to be exhibited. They facilitate and enliven the transmission of information thanks to the visual elements. 

This attractive way of presenting the project can generate greater satisfaction in the target audience. The reasons that dense content is synthesized into something more visually appealing and attention is enhanced.

In addition, its preparation serves to minimize the time that would be used with other more traditional methods such as simple reading.

Tips for creating a good electronic presentation

Content

A main page should be created that includes the project title, author name, course information and teacher name (if applicable), date, and appropriate graphics. A table of contents should also be included.

Additionally, appropriate use should be made of headlines and subtitles. The text should include only the most important points of the work, grouped appropriately.

Ideally, phrases identified by bullet points should be used rather than complete sentences. It is also advisable to avoid the use of data tables. Relevant information should be selected and displayed in a graphical format if possible.

The amount of text per slide should also be limited, a maximum of seven lines is generally appropriate. Some form of slide-to-slide transition should be provided to mark the continuity of the presentation.

Appropriate graphics should be carefully selected to integrate with the text. The final slide should leave a strong impression on the audience; most commonly it is a summary of the information or a call to action.

Finally, copyright laws should be respected for all text and graphics used. The presentation must also include a bibliography and credits.

Visual effects

A format should be created or selected to be used on all slides. A background and text colors are selected that provide contrast so that the audience does not have problems when viewing the presentation. Incorporating a font style that is clear to read is a must.

Usually, the font size should be at least 24 points so that it can be read by all the people in a room; sizes up to 44 points are often accepted.

If you want to emphasize, you should use italics or bold instead of changing the font size.

The selection of graphics should be careful so that it can be used in moderation. The determination of the size of the graphics should be done based on their visibility. Graphics should be integrated with the text for the greatest benefit of the presentation.

The special effects should not be abused; they should be used sparingly. Remember that effects should not compete for attention with the content of the presentation itself.

It is advisable to add any image, audio, or animation only if it increases or complements the message to be transmitted.

In general, various techniques, such as formatting, colors, letters, bullets, layout, graphics, and special effects should be used to create a sense of unity and continuity throughout the electronic presentation.

Presentation

Before making the presentation, a review should be carried out to obtain a greater impact on the audience. It is always a good idea to have a colleague watch the presentation and provide feedback .

A test run should also be done with all equipment, including computer and projector or screen, before giving the presentation. This way you can make any adjustments before the final presentation.

The presenter should be facing the audience, preferably standing in front of the room near the screen.

You can consider the use of other support elements such as a laser pointer that skips the slides or an instrument that serves to indicate what you want to highlight in the image. If this is not available, you can always use an assistant who is dedicated to operating the computer.

The presenter can use prepared notes to expand on the key points identified on the slides. This can prevent the author from reading the text on the slides.

It should be noted that as in a conventional presentation, volume and clarity are important. If the audience is very large or has trouble raising the pitch, using a microphone is recommended.

Eye contact with the audience should be maintained and the pace should allow for questions from the audience.

Example

Electronic presentations can be applied to any academic or work environment. An example of this could be a project of the marketing department of a transport company.

For this, the members of the department have established a marketing plan that includes campaign, objectives, costs, possible impact, etc. The final report covered about 80 pages, which have been reduced to 15 slides of a more visual power point that includes images of the script, a mini-video of the campaign and demographic and economic graphics.

References

  1. Top 10 electronic presentation tips (2011). Recovered from prezi.com.
  2. What is an electronic presentation? Recovered from answers.com.
  3. What is an electronic filing? (2012). Recovered from slideshare.com.
  4. Creating an electronic presentation. Recovered from edu.gov.mb.ca.
  5. Electronic presentations. Recovered from msnucleus.org.
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